Setting User Permissions

How To Video: Click Here

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Overview: from within the web administration console you can grant users permissions in a couple of different ways.

To access the CourseCast Admin functions, log on to the CourseCast sever with an account that has access.

1. Click on "Presenters and Staff"

2. Insert admin username and password.  Click "Log In" (If Active Directory is enabled, please choose the appropriate domain, from the "Log In Using" drop down box).

Overview: setting user permissions can be done a variety of different ways.

1. Add Permissions by User Name

In the left-hand window, click on "Admin."

Find the user name you wish to give permissions and click on it.

From here you can add the user to specific folders under the headings of "Presenter Roles" or "Viewer Roles."

Presenter Roles:

Within the drop down box, if folders are already created, you can choose one or multiple folders for which the user can present (record) to.

If there are no folders created, follow these directions, Create A New Folder .

Viewer Roles:

 

Within the drop down box, if folders are already created, you can choose one or multiple folders for which the user can view recordings.

If there are no folders created, follow these directions, Create A New Folder .



2. Add Permissions to Folders

In the left-hand window, click on "Folders."

Find the Folder you want to modify permissions and click "Settings."

Under the heading "Access Control" there are two tabs; "Viewers" and "Presenters"

Viewers are users who can view presentations after they have been processed and streamed by CourseCast.  If the "Use ACL" box is unchecked, the recordings for that class can be viewed by anyone.  If the box is checked and there are usernames in the text field, only that user has access to view the sessions within the folder.  If no one is listed in the box, only the users in the Creators section have access to view.

**By default, Folders are created as private (secure).**

Presenters are users who have access to record sessions to the folder.  When adding a user to a recording for the purpose of recording content or presenting material, you need to add the user to a recording as a Presenter.  In this screen-shot, only Admin has access to record and present content for this recording.

If you want to add users, enter their names in the text box and click on the button "Add Users" - This will validate the account against the already existing users in your CourseCast database.

Adding Active Directory Users:

If you have your server configured for Active Directory support, you can add users from your domain or by using Active Directory security groups.

Adding individual accounts - Select your Active Directory from the drop down list and type in the domain username. The "domain" portion will automatically be added. Click the "Add Users" button to add the user accounts.

 

Adding by security groups - Click on Import groups and select your security group. A list of all the users will be populated, click the "Add Users" button.

3. Add Permissions Within a Session

In the left-hand window, click on "Folders."

Find the Session you want to modify permissions and click "Share."

Under the heading "Status" there is a status link that tell you the current security status of this particular recording. Open means that anyone can view it, secured means that only the users under "Access Control" can view it.

 

Under the heading "Share" a quick, easy way to either e-mail a link to someone or to e-mail and create a viewer account.

To e-mail the link, type in the recipients e-mail address and click "Send Email."

 

After "Send Email" is clicked, you will have two options:

Secure and Send: Selecting this option creates viewer accounts for the e-mail addresses that were typed in above. Those users will receive an e-mail with a username/password. This also secures the individual recording.

Just Send Email: Selecting this option just sends the e-mail.